Privacy Policy
Last updated: 28 October 2026
Anchor Independent Academy and the Hotty Totty ECD Centre, operated by Hotty
Totty ECD (Pty) Ltd, 3148 Rudolf Greyling Street, Linquinda, Bloemfontein,
Free State, collect and process personal information in terms of the
Protection of Personal Information Act 4 of 2013 (POPIA). This notice explains
what we collect, why, how long we keep it, and what you may ask us to do
with it.
Who is responsible
The responsible party is Hotty Totty ECD (Pty) Ltd. Our Information Officer is
Lucia van Blerk. You can reach the Information Officer at
luciavb@anchoriacademy.com or on +27 72 589 6548.
What we collect, and why
Application forms. When you apply for a place we collect the learner’s full
name, date of birth, identity or birth certificate number, grade applied for,
home address, medical and allergy information, previous school, and the names,
identity numbers, contact details and employment details of parents or
guardians. We collect this to assess the application, to place the learner in
the correct grade and class, to contact you, to meet our reporting duties to
the Department of Education and the Department of Social Development, and to
care for the learner safely while in our charge.
The website contact form. When you use the form on our contact page we collect
your name, phone number, email address and your message. We use it only to
answer you.
Photographs and video. We photograph and record school activities and may
publish them on this website, on our Facebook, Instagram and TikTok pages, and
in school material. Consent is given in a provided information pack at the beginning of the year. To withdraw consent please get in touch with the school office or contact the information officer.
POPIA treats the personal information of a child as special. We process it on
the consent given by a parent or guardian on the application form, and because
it is necessary to provide education and care. We do not sell it, we do not
use it for advertising, and we do not share it with anyone outside the school
except as set out below.
Who we share it with
We share personal information only where we have to:
– the Department of Basic Education and the Free State Department of Social
Development, for registration, reporting and inspection
– Our curriculum partner is CAPS curriculum for grade R to grade 7, Edu-Hope Academy for 4 months to 4 years
– Information shared with third parties include learners Name, Surname, Parents details & Learner attendance
– emergency medical personnel, if a learner needs treatment
– our website host and email provider, who store the data on our behalf and
may not use it for anything else
We do not transfer personal information outside South Africa except where our
email or website provider stores it abroad, in which case we require them to
protect it to a standard comparable to POPIA.
How long we keep it
We keep a learner’s academic record for five years after the learner leaves the school, and longer where
education or tax law requires it. Unsuccessful applications are kept for
5 years and then destroyed. Contact form messages are kept for 5 years.
How we protect it
Paper application forms are kept in a locked office. Electronic records are
kept on password protected systems accessible only to staff who need them.
This website is served over HTTPS.
Your rights
You may ask us, at any time and free of charge, what personal information we
hold about you or your child, and ask us to correct or delete anything that is
wrong, out of date, excessive or no longer needed. You may withdraw consent
for anything we rely on consent for, such as photographs. Write to
info@anchoriacademy.com and we will respond within 30 days.
If you are not satisfied with how we have handled your information you may
complain to the Information Regulator of South Africa:
Information Regulator (South Africa)
JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
Email: complaints.IR@justice.gov.za
Website: https://inforegulator.org.za
Changes to this notice
We will update this page if what we collect or why we collect it changes. The
date at the top shows when it last changed.